Expert Tips, Spaces

6 Tips For Responding to Hot Leads

It’s time to make a great first impression! A friendly, thorough response can make the difference between booking an event or not. Here are our tips for success:

1. Introduce yourself

This is likely the first time the organizer has seen your space, so say hello and let them know you’re interested in hosting.


2. Make it Personal

Address them by name and bring up any questions or details they’ve raised in their original inquiry.


3. Stand out from the crowd

Tell them why their event could work in your space, what makes it unique and why you’re qualified to host the event (maybe you’ve hosted similar events before).


4. Offer the right price

Consider their budget and do your best to stay in that range. Be upfront about what’s included and what might cost extra so that expectations are set.


5. Availability

Make sure your space is available before responding, or suggest dates for an event that is flexible.


6. Encourage a response

Suggest next steps in order to continue the conversation, ask if they’d like to come for a site visit or what information they will need to make a decision.


New to Hot Leads? Learn more and get started today